How to ORGANISE Your Gmail With THIS AI Tool

Introduction

80 to 126. That is how many emails you are receiving every single day if you are a freelancer or if you're working in a corporate company. Hi everyone, I'm Ishan Sharma. And email is the most important form of communication that we have in this day and age. It is how I get all of my brand deals. It is how I work with all of my clients. And it is the most fundamental way to grow your business, to get more leads, to close more sales.

The Problem: Email Overload and Missed Opportunities

But sadly, 50% of all emails that you get every day are all spam

promotional marketing emails, which are distracting you from the actual emails that matter. And I've lost thousands of dollars by not replying to the right email in the right time. Sometimes I just completely miss an important email from a brand, from a client who wants our service or I reply to them later and then they say that, "Hey, uh, we don't need this service anymore or we found another person to help us out with this."

The Solution Overview

In this video, I'm going to show you an amazing way in which you can

organize your Gmail inbox and make sure that the most important emails get replied the fastest. Today, I'm sharing with you an amazing AI assistant called Serif AI. Serif is like your own personal assistant which makes sure that all the emails are labeled. It keeps a reply ready for every email that it gets and it can also help you schedule calls and arrange all of your Zoom meetings for you on your behalf.

What My Inbox Looks Like With Serif AI

This is what my Gmail inbox looks right now. All thanks to Serif. Every email is labeled with a

category. This one says it's a marketing email. This one says it needs response. So it is a grade one email. I need to prioritize this email first. Every single email I get is already categorized. So I know what to focus on and what not to focus on. I can keep scrolling down and every email which needs a response already has a reply ready all thanks to serif.

Example: Auto-Drafted Replies

So, for example, if I open up this email, someone has asked me a couple of questions and we already have a reply ready right here. Thanks for your email.

Strategies for preventing candidate dropout sound interesting. We're always looking to improve our hiring process. Can you tell me a bit more about how it works? This is exactly how I sound on email and it is completely done by AI. That is how serif works. Now I can go down and I can show you all of these emails that it has already replied to and I just need to click on send and I will be able to start replying to emails much faster. Have a reply ready. Look at the emails which are really important

for me every single day. I can go into my labels and look at need response emails and I can only look at the emails which are important and urgent for me to reply right now and I can start replying to them one by one making sure that I look at only what is important and focus on that firsthand.

Inside Serif AI: Dashboard and Features

Let me show you how serif works on the back end. So this is serif.ai the easiest way to save hours on email. makes it super easy for you to reply to emails and make sure that you get things done faster than ever before.

Who Serif AI Is For

Now, it's for a lot of different use cases. Let's say that you are a agency owner. Let's say that you're a consultant. You will always be replying to people on email, reaching out to people on email, and it's very easy for you to miss out on important emails amid all the noise that you have in your inbox. Well, Serif helps you out with exactly that. Let's say that you are working in a sales role in a company. You will always be reaching out to companies on email and again serif makes

it super easy for you to focus on the emails that actually matter.

Connected Accounts

You can very easily login into your serif account after you create one and once you do that this is the dashboard that you will see. So first things first we have connected accounts. So for example I have my email linked right here and I can see how many emails it has processed and how many replies it has written over here and it is live. It is an active agent working for me 24/7. No matter if I'm flying to a different country, no matter if I'm

sleeping, no matter if I'm out with my friends, it will always be ready to look at the important emails to reply to them and make sure that my business keeps running on its own.

Calendar Integration and Meeting Scheduling

The second thing is the calendar itself. Once you connect your calendar with serif, it will be able to look at the empty slots that you have in your day and schedule meetings for you by talking to people on email. So let's say if someone says that, hey, are you free on the 25th of September, let's say 7:00 p.m. It will have access

to my calendar. So it can check exactly when I'm available and tell my availability in a reply.

Labels and Categorization

So if you go on to the email section, you can see all the labels that we have right now. You can edit these labels if you want to. You can also archive any particular labels if you want to do that. Some of the spam emails can be archived automatically and it is going to automatically label all the emails for you.

Drafts and Reply Style

Then we have the draft section. This is where you can tweak exactly how you want the replies to look like. So

over here automatically draft replies is turned on and it is going to reply to every email that it gets that it thinks needs a response. We can always tweak the style. So if I want to be more casual, if I want to be more polite, if I want the auto follow-up to be in 1 to two days, if I get no response, if I want to wait for longer. So let's say if someone doesn't reply in 3 days, I can again follow up with them. And I can set up this follow-up system for me as well. And you can tweak all of these other

settings if you want to do that as well. And add your own signature if you want to, like I have over here. And once you set up the formatting, this email autorepier is ready for you to go. You can also set up the rules for how you want the email replies to be.

Calendar Scheduling Knowledge

But now we get to the knowledge section. And this is super interesting. So on the calendar anduling part, you can exactly mention how do you want your meetings to be. Do you want it to be a 15minute meeting? Do you want there to be breaks between your

meeting? Do you want the meeting to be scheduled on a Google meeting? So, does it have to be a remote meeting? So, we can set up Google Meet right here. Does it have to be an in-person meeting? So, I can recommend my favorite spots, maybe a coffee place. Availability, I can set up exactly when I'm available just like you use any otheruling app. You can set up your availability and it will use all of this knowledge that it has and then reply and confirm your slots accordingly on email. You can also manage and import

contacts if you want to do that.

Playbooks: Defining Email Styles and Flows

The next section is playbooks and this is where you define exactly what you do, what type of emails do you send and who you are as a person. So for example, cold outreach to e-commerce. This is one playbook for example which writes down a type of email format that you want it to follow. So it will always follow any email that it writes in this particular order. We can also look at any other HR sector cold outreach for example. So this is how the email is going to be for

that. So you can set up your own email outreach formats by creating a new playbook right here. You can write the name and then you can create the playbook for it. You can also delete or share and do other things with the playbook.

Knowledge Base: Teaching Serif About You and Your Business

Next section is the knowledge base and this is where you enter all the information about you and your company. So if I go inside this folder, I have various folders in which I've written everything about marketup and what it does. All the services that we offer, all the clients that we have worked

with, the type of packages that we sell, the pricing that we have. So if I open any of these documentations, you can see I've written in depth about what marketup is, what marketup does, the specializations that we have, the servings, the team management and hiring and everything around it is mentioned right here. And I can keep adding more and more if I want to. When it has information about all of the things you do in your business, it's able to better reply to people because it knows more

about who you are, about what you sell, about what you do, and it's going to make it super easy for you to automate the entire email process. So as a freelancer you can enter everything that you've done your experience what you sell as a service what packages do you sell it at and more details about you as a person making sure that every reply is contextual based on your particular profile.

Getting Started and Final Thoughts

So that is how serif works. It's going to reply to any email that you get and you can sign up for it right

now using the link in the description of this video and get all of your emails ready to go just like I have over here. Every email has a reply ready that I can instantly use or I can tweak it if I want to and I can go ahead with it. Check out the link in the description to create your account on serif and start using it. Also, let me know if you have any questions in the comment section about serif and I will see you all in the next video. Hit the like button and subscribe. Bye-bye.